The CRM built for educational consultants.
Students, sessions, applications, payments and your calendar. One place.
Trusted by 1000+ educational consultants
Built for people who place students, not sales teams.
A normal CRM gives each contact one deal. Your work is one student, several applications, a parent to keep informed and fees paid in instalments.
Still on spreadsheets and sticky notes?
Students fall through the cracks
Follow-ups get missed and students stop hearing from you.
Payments are a mess
Chasing invoices over WhatsApp. Hours a week, still wrong.
Applications are chaos
Spread across emails, folders and notes. One slip from a missed deadline.
Everything you need, in one place.
Dashboard
Active students, sessions, payments and applications, live.
Students
One profile: history, documents, sessions, applications, payments.
Sessions
Every consultation, with notes and status.
Calendar
Sessions, deadlines and follow-ups in one place. Two-way Google Calendar sync.
Applications
Every application with its deadline, stage and documents.
Payments
Who paid, who hasn't, what's left.
Invoicing
Invoices and receipts in seconds, emailed from the platform.
Registration Forms (Premium)
A branded sign-up page on your own URL. Submissions become student files in one click.
AI Voice Add (Premium)
Say your to-dos out loud. AI turns them into dated tasks.
Registration Forms by EduCRM
Your own branded sign-up page, built from 47 ready-made questions. Hide, reorder, or add up to 10 of your own.
Built for conversion
- One question at a time, or multi-page.
- Logic that only shows relevant questions.
- Drafts save themselves.
Yours in minutes
- Your form goes live at yourname.educrmapp.com.
- Add a cover photo and brand colour.
- Share by QR code, iframe, WhatsApp or link.
One complete file per student
The whole relationship, in one place.
- Parent contacts, school, subjects, goals, target countries.
- Session notes, parent feedback, and anything else useful.
Every student's stage on one board
Every stage in front of you.
- Drag an enquiry from 'First Session' to 'Completed'.
- Drag and drop. No extra clicks.
Up and running in a day.
Create your account
Minutes. Nothing to install.
Add your students
Import your list, or add one by one.
Set up your registration form (Premium)
Pick your URL, colour and questions. Submissions convert to student files.
Add your sessions and applications
Log what's active and what needs chasing.
Put everything on your calendar
Sessions, deadlines and follow-ups, all dated.
Run your consultancy from one screen
Your team, your students, your money.
Common questions
What is EduCRM?
EduCRM is CRM software built for educational consultants and education agencies. One record per student holds their profile, sessions, university applications, documents, tasks, payments and invoices, so you can see every student's status and next action in one place.
Who is EduCRM for?
Educational consultants, study abroad consultants, education agencies, admissions consultants and student recruitment teams. From solo consultants to agencies where several counsellors share one database.
Can educational consultants just use a generic CRM?
They can, but generic CRMs model one deal per contact. You need several applications per student at once, each with its own stage, deadline and documents, plus parent contacts and staged fees. Rebuilding that in a sales CRM takes serious configuration.
How does EduCRM help manage university applications?
Every application is its own record with a university, stage, deadline and documents, shown on the student's file and on a drag-and-drop board across all students. Deadlines appear on the same calendar as sessions and follow-ups.
Is EduCRM suitable for study abroad agencies?
Yes. That is the case EduCRM is built around: students applying to several countries at once, each with different documents and deadlines, and fees paid in instalments.
How much does EduCRM cost?
Free for up to 10 students. Premium is €49.99 per month for up to 1499 students and adds registration forms, voice tasks, custom branding and data export, with extra team members at €49.99 each. Premium includes a 14-day free trial.
Where is EduCRM data stored?
In Google Cloud's europe-west1 region, using Firestore and Cloud Functions. Data in transit uses TLS 1.2 or higher, and OAuth tokens are encrypted at rest with Google Cloud KMS.
Free to use. Upgrade when you grow.
Free
Everything you need to start, free forever.
- Up to 10 students
- Session tracking
- Calendar & scheduling
- Application tracking
- Payment tracking
- Invoicing
- Email support
Premium
For growing teams, with AI.
- Everything in Free
- Up to 1499 students
- Add team members for €49.99 each
- Branded Registration Forms
- AI Voice Add for tasks
- Custom branding & data export
- Priority support
Business
Website, CRM and email, set up by us.
+ €49.99/mo Premium
- Everything in Premium
- Professional custom website
- Custom lead-capture form
- Professional email @yourdomain.com
- Auto invoices from your email
- Ongoing maintenance & updates
Premium: 14-day trial. Free needs no card.
Stop using tools that weren't built for this.
Try the demo, or book a call.
Tell us about your consultancy
Interested in Business? We'll send a proposal within 24 hours.