The CRM built for educational consultants.

Students, sessions, applications, payments and your calendar. One place.

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Trusted by 1000+ educational consultants

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Who it's for

Built for people who place students, not sales teams.

A normal CRM gives each contact one deal. Your work is one student, several applications, a parent to keep informed and fees paid in instalments.

Without a system

Still on spreadsheets and sticky notes?

01

Students fall through the cracks

Follow-ups get missed and students stop hearing from you.

02

Payments are a mess

Chasing invoices over WhatsApp. Hours a week, still wrong.

03

Applications are chaos

Spread across emails, folders and notes. One slip from a missed deadline.

Everything you need

Everything you need, in one place.

01

Dashboard

Active students, sessions, payments and applications, live.

02

Students

One profile: history, documents, sessions, applications, payments.

03

Sessions

Every consultation, with notes and status.

04

Calendar

Sessions, deadlines and follow-ups in one place. Two-way Google Calendar sync.

05

Applications

Every application with its deadline, stage and documents.

Imperial CollegeSubmitted
ETH ZürichPending
TU DelftDrafting
06

Payments

Who paid, who hasn't, what's left.

€2,840outstanding
Paid 75%Due 25%
07

Invoicing

Invoices and receipts in seconds, emailed from the platform.

08
Pro

Registration Forms (Premium)

An online form new students fill in. Their answers go straight into EduCRM.

09
Pro

AI Voice Add (Premium)

Say your to-dos out loud. AI turns them into dated tasks.

Registration Forms

Registration Forms by EduCRM

Your own branded sign-up page, built from 47 ready-made questions. Hide, reorder, or add as many of your own as you need.

DEMO PREVIEW · submissions are not saved

Built for conversion

  • One question at a time, or multi-page.
  • Logic that only shows relevant questions.
  • Drafts save themselves.

Yours in minutes

  • Your form goes live at yourname.educrmapp.com.
  • Add a cover photo and brand colour.
  • Share by QR code, iframe, WhatsApp or link.
Student Profiles

One complete file per student

The whole relationship, in one place.

  • Parent contacts, school, subjects, goals, target countries.
  • Session notes, parent feedback, and anything else useful.
School
Grade
Direction
Goals
Countries
Hobbies
Notes
Pipeline

Every student's stage on one board

Every stage in front of you.

  • Drag an enquiry from 'First Session' to 'Completed'.
  • Drag and drop. No extra clicks.
New
First Session
In Progress
Completed
Drag & Drop

For teams

Built for agencies with many counsellors.

Check a student in seconds

Enter a phone number. See if the student already exists and which counsellor they belong to. Any number format works.

Learn more: Check a student in seconds

Follow every lead to payment

New Lead → Contacted → Interested → Appointment Booked → Appointment Done → Paid. See conversion by counsellor, office, source and destination.

Learn more: Follow every lead to payment

Bring your past years with you

Import years of enrollments: consultants, destinations, dates and payments. We help with the whole import, and it shows in your dashboards and reports.

Learn more: Bring your past years with you

Keep the history of every student

When a student moves to another counsellor, earlier assignments stay on record. Returning students keep their full history.

Learn more: Keep the history of every student

How it works

Up and running in a day.

Six steps. One day.

Step 01

Create your account

Minutes. Nothing to install.

Step 02

Add your students

Import your list, or add one by one.

Step 03

Set up your registration form (Premium)

Pick your URL, colour and questions. Submissions convert to student files.

Step 04

Add your sessions and applications

Log what's active and what needs chasing.

Step 05

Put everything on your calendar

Sessions, deadlines and follow-ups, all dated.

Step 06

Run your consultancy from one screen

Your team, your students, your money.

Go deeper

Common questions

What is EduCRM?

EduCRM is CRM software built for educational consultants and education agencies. One record per student holds their profile, sessions, university applications, documents, tasks, payments and invoices, so you can see every student's status and next action in one place.

Who is EduCRM for?

Educational consultants, study abroad consultants, education agencies, admissions consultants and student recruitment teams. From solo consultants to agencies where several counsellors share one database.

Can educational consultants just use a generic CRM?

They can, but generic CRMs model one deal per contact. You need several applications per student at once, each with its own stage, deadline and documents, plus parent contacts and staged fees. Rebuilding that in a sales CRM takes serious configuration.

How does EduCRM help manage university applications?

Every application is its own record with a university, stage, deadline and documents, shown on the student's file and on a drag-and-drop board across all students. Deadlines appear on the same calendar as sessions and follow-ups.

Is EduCRM suitable for study abroad agencies?

Yes. That is the case EduCRM is built around: students applying to several countries at once, each with different documents and deadlines, and fees paid in instalments.

How much does EduCRM cost?

Free for up to 10 students. Premium is €49.99 per month for unlimited students and adds registration forms, voice tasks, custom branding and data export, with extra team members at €49.99 each. Premium includes a 14-day free trial.

Where is EduCRM data stored?

In Google Cloud's europe-west1 region, using Firestore and Cloud Functions. Data in transit uses TLS 1.2 or higher, and OAuth tokens are encrypted at rest with Google Cloud KMS.

Read next

Free to use. Upgrade when you grow.

Free

Everything you need to start, free forever.

€0forever
  • Up to 10 students
  • Session tracking
  • Calendar & scheduling
  • Application tracking
  • Payment tracking
  • Invoicing
  • Email support
Get started free
Most popular

Premium

For growing teams, with AI.

€49.99/month
  • Everything in Free
  • Unlimited students
  • Add team members for €49.99 each
  • Branded Registration Forms
  • AI Voice Add for tasks
  • Custom branding & data export
  • Priority support
Start free trial
Done for you

Business

Website, CRM and email on your own domain, set up by us.

Let's talk

+ €49.99/mo Premium

  • Everything in Premium
  • Professional custom website
  • Custom lead-capture form
  • Professional email @yourdomain.com
  • Auto invoices from your email
  • Ongoing maintenance & updates
See our workContact us

Premium: 14-day trial. Free needs no card.

Ready when you are

Stop using tools that weren't built for this.

Try the demo, or book a call.

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Let's talk

Have questions about our services or want to discuss a project? Send us a message and we'll get back to you within 24 hours.

Reach us directly

Get in touch

We reply within 24 hours.

hello@educrmapp.com